Regulations

Williwaw---Aldrich-015

Untitled Document

H. SAFETY - Rear Commodore and Staff Captain

K. EAST AND WEST HOISTS - Staff Captain

M. CLUB TENDERS AND RACE EQUIPMENT - Fleet Captain

N. CLUB SAILING DINGHIES - Director of Junior Activities

O. OUTSTATIONS - Outstation Director

P. MEMBER CONDUCT AND COMPLIANCE

A. PUBLISHING REGULATIONS Table of Contents
Regulations established by the Board of Directors shall be those published in the Yearbook. New regulations shall come into force 30 days after being published in the Foghorn and mailed to members, or posted on the Club bulletin board.

B. PAYMENT OF ACCOUNTS Table of Contents

1. Members’ accounts are due and payable within 30 days of the end of the month for which the account is rendered.
2. Any member who has not paid within 30 days is not in good standing and shall be so notified. Any member who remains in arrears for 30 days after having been notified shall have their name posted on the bulletin board in the Clubhouse, be notified by registered mail, and have their credit privileges withdrawn. Such member shall also be assessed a penalty of $30.
3. Failure to pay within 30 days of such posting shall result in expulsion by the Board of Directors unless a satisfactory explanation is provided. In the event a member is in arrears twice within a fiscal year, they shall be assessed $60 and a further $90 should they be in arrears on a third occasion during the fiscal year.

C. GUESTS AND VISITORS Table of Contents

1. Members shall have the privilege of bringing a guest into the Clubhouse provided such guest shall not at any time have been an unsuccessful candidate for membership or shall not have been expelled as a member of the Club.
2. Members may take guests on Club floats provided the member accompanies the guest.
3. Guests who are introduced to the Clubhouse shall have their names inscribed in the Register located at the Front Entrance Reception Counter.
4. Members are responsible for the conduct of their guests and for any failure of their guests to observe Club By-Laws or Regulations. Members are also responsible for any debt incurred or damage caused by their guests while on Club property.
5. All members of recognized yacht clubs shall be admissible as visitors during a period not exceeding one month on being introduced by a member of the Club, and any such visitor so introduced being an owner of a yacht shall be entitled to take part with his yacht in any race of the Club, excepting those for Club trophies, provided that the Club to which such visitor belongs extends the same privileges to members of the West Vancouver Yacht Club.

D. FLAGS, BADGES AND COLOURS Table of Contents

1. The official burgee of the Club shall be of the design settled at the General Meeting in April 1948.
2. The official cap and blazer badge shall be of the design settled at the General Meeting in February 1949.
3. The official colours of the Club are yellow, blue and white.
4. Samples of the burgee, cap, and blazer badges shall be kept by the Historian.

E. TROPHIES Table of Contents
Any perpetual or challenge trophy won by a member while representing the Club which is not intended to be the absolute property of such member shall be under the custody and control of the Club subject to the deed of gift creating such trophy and shall be kept at the Club premises or at such other places as the Board of Directors shall from time to time determine.

F. HOUSE - Vice Commodore Table of Contents

1. The Club office is only for the use of the staff and Club members whose duties require them to make use of the office.
2. Club functions are for members unless otherwise stated.
3. Members and/or guests shall not bring their own liquor into the Clubhouse. Food or beverages may not be brought into the Clubhouse, unless authorized by the Club Manager or the Board of Directors.
4. Liquor may be consumed only in the bar, lounge and on the upper deck.
5. Minors are not allowed in the bar at any time.
6. Children who are not members are allowed in the Clubhouse only when accompanied by an adult member.
7. Dress is informal but soiled work clothes are not allowed in the bar or lounge.
8. Pets, other than Seeing Eye Dogs and Assistance Dogs, are not allowed in the Clubhouse and must be kept on a leash at all times on the Club property.
9. A member who has damaged or destroyed Club property shall pay for same as determined by the Board of Directors.
10. Members shall not reprimand an employee of the Club. Any complaint shall be made in writing to the Board of Directors or the Club Manager.
11. Members shall not give any money or other gratuity to an employee of the Club.
12. The Club is not responsible for the loss of personal property of any member, their family or their guests.
13. Smoking is prohibited in all club buildings and surrounding areas, in accordance with Municipal and Provincial Smoking Regulations .
14. The use of cellular phones is not permitted in the Clubhouse.
15. Members are requested to refrain from spreading out paper, business documents etc. in the main lounge of the Clubhouse. Arrangements can be made through the office to reserve a private area for a business meeting.
16. Use of chemicals emitting noxious or flammable fumes in the Clubhouse Workshop is not permitted.
17. “Serving it Right” Policy
1. a) No sanction will be brought against any Club employee or sitting member of the Board of Directors for properly implementing this policy.
2. b) Members who drive after being advised by staff that they should not drive or who attempt to intimidate or dissuade staff in any way from implementing the “Serving it Right” policy, against themselves or another member or guest, will be subject to such sanction as the Board may deem appropriate.

G. PARKING - Vice Commodore Table of Contents

1. Cars must not block access to the ramps, deck, or other working or parking areas. If a car is temporarily blocking access, the key must be left with the office staff.
2. All cars using the Club premises shall do so at the owner’s risk and the Club shall not be responsible under any circumstances for any loss or damage caused or sustained by such car.
3. Only one car per member is allowed on the lot. Guests shall not park their cars in the Club parking lot.
4. Numbered parking decals issued by the Club must be placed conspicuously on the front side of each car’s rear view mirror. Decals are limited to a maximum of two per family.
5. Unauthorized vehicles will be removed from parking lot at the liability of and cost to the owners.

H. SAFETY - Rear Commodore and Staff Captain Table of Contents

1. Each member having a vessel moored at the Club, or using a Club outstation, shall complete annually, an Annual Vessel Information Form as approved by the Board of Directors.
2. A duplicate of all keys to provide complete access to a vessel shall be left at the Club office.
3. Children who are not competent swimmers must wear Canadian-approved personal flotation devices while on Club floats or at outstations and should not be allowed to wander at will because of hazardous areas at outstations and at the Club floats.
4. An annual training seminar on the safe operation of the elevator, mast tower and east hoist will be offered to all members. Only members assigned to Dry Moorage West will be trained on the West Hoist operation.
5. Before members use Club equipment for the first time they are required to get operating information from qualified Club staff or member.

I. ELEVATOR - Staff Captain Table of Contents
Use of this equipment is at your own risk

1. The load limit on the elevator is 40,000 pounds. Vessels over 20,000 pounds should be loaded and hoisted under supervision of Club staff. Vessels over
38 feet in length must be loaded stern first unless the vessel’s weight distribution requires bow in for a balanced lift.
2. Do not fully lower the elevator at lower tides. At a seven foot tide the elevator will have five feet of depth to the fixed skids. An alarm will sound when lowering the platform at low water. Failure to observe this will result in potential cable damage.
3. Before lowering the empty elevator, the four red safety beams must be removed and the wash water containment system switch at the southeast corner of the elevator deck must be off.
4. Vessels must be centered on platform; port and starboard gate positions must be the same (as near as possible). Vessels must have no list, all gates must be locked and in contact with the vessel. Movable skids, if used, must be placed within the fixed uprights.
5. Raise continuously to the automatic stop, do not start and stop. If motor does not start, release start button immediately. To avoid corrosion of the platform steel and cables, the platform must be raised to top position. After lifting, all of the elevator deck must be above water.
6. After raising vessels, the four red safety beams should be put in place. Do not lower the platform onto these beams. Be certain to remove the beams before attempting to lower the platform or the cables will become slack. If the cables become slack, do not operate the hoist, request assistance of an authorized Club staff member. When the trough has drained, turn the containment system switch to AUTO.
7. To lower vessel into water, remove the four red safety beams, turn wash water switch to OFF and lower continuously until vessel floats. If alarm sounds, STOP, raise elevator and wait for sufficient water depth.
8. Return elevator to full up position after use. Do not install the four red safety beams after raising the platform. The controls must be locked when the elevator is left unattended.
9. The use of power saws, sanders or other noisy equipment must not commence before 0800 hours and be discontinued by 2100 hours. All work on the elevator must be discontinued by 2200 hours.
10. Spray painting and sand blasting are not permitted.
11. Elevator is to be left clean and free of all debris after use, including the return of ladders, boards and equipment to the appropriate areas.
12. Reservations or cancellation of reservations will not be taken over the telephone; they must be made in person, by letter, fax or e-mail. Entries in the reservation log may only be made by office staff. Usage will be charged from the reservation time, until the key is returned to the office and signed off. After hours, the key is to be returned to an authorized Club staff member.
13. Cancellation of reservation must be made 72 hours prior to the reserved time or the member will be charged for hours booked.
14. The elevator may not be booked for more than 24 hours nor will more than one future booking be accepted without the permission of the Staff Captain. During the heavy use period (spring and early summer) such permission will
not generally be given unless the additional time being requested is available within 72 hours of the time when the request is made.
15. During the period from November 1 to February 28, elevator rates will be discounted by 50%, and boats may remain on the elevator for up to seven days with the permission of the Staff Captain. This discount does not apply to the special two hour rate.
16. All elevator users who are washing (with the pressure washer or with hose), chipping, sanding, painting their vessel or conducting any maintenance task that would raise airborne debris, must raise the tarpaulin provided by the Club to protect the neighbouring vessels.

J. MAST TOWER - Staff Captain Table of Contents
Use of this equipment is at your own risk.

1. Safety harnesses must be worn by persons using the tower and lifelines are to be attached with the snap hook to the eyebolt at each level of the tower where noted.
2. No more than two people are to be on the mast tower at any time.
3. The mast tower is to be used to lift only masts and spars with a weight not to exceed 1500 lbs (750 kg).
4. Rubber soled shoes must be worn.
5. The mast tower should not be used during adverse weather conditions; e.g., high winds, heavy rains.
6. Ladders, stepladders and other climbing apparatus are prohibited.
7. Vessels at the mast tower dock should be fully secured in order to prevent any lateral movement.
8. Persons using the tower should not do so alone.

K. EAST AND WEST HOISTS - Staff Captain Table of Contents
Use of this equipment is at your own risk.

1. The three principle safety rules for a lifting device are:
1. a) Do not overload the device.
2. b) Do not stand under a suspended load.
3. c) Do not ride in a suspended load.
2. The East Hoist has a working capacity of 4,000 lbs while the West Hoist has a working capacity of 10,000 lbs.
3. Anyone using either hoist has a responsibility to know the weight of the load they are lifting and to avoid overloading the hoist. Vessels must have a certified single point lift sling with a minimum of two-point bridle to steady the vessel during lifting. This device must be fitted and have quick connect/disconnect features. Slings and bridles with unspecified rope lengths that must be tied are not acceptable.

L. MOORING - Rear Commodore Table of Contents

1. General
1. a) Vessels moored at the club shall be owned and used only by Club members. Leasing does not constitute ownership.
2. b) Trades servicing and maintaining vessels shall comply with Club Regulations.
3. c) Member vessels entering or leaving the basin shall be under personal control of the member or qualified trades.
4. d) The Rear Commodore may require a member to declare the current ownership of a member or partnership vessel.
5. e) In order to maintain moorage privileges, all mooring members must:
  1. i. Submit signed West Vancouver Yacht Club Vessel Update Information Form by December 15 each year.
  2. ii. With the Vessel Update Information Form provide proof of insurance with a minimum $1,000,000 third party liability.
  3. iii. Meet the minimum required equipment specification as set out in Transport Canada's current Safe Boating Guide. The Rear Commodore may inspect vessels to confirm compliance.
  4. iv. Make active use of the vessel, by the member, at least four times each calendar year, including a club event such as Sailpast, July 1st, a Work Party or Club Race. A member unable to comply may appeal, in writing, to the Rear Commodore for temporary exemption by the Board of Directors.
6. f) A mooring member in violation:
  1. i. Will be advised by registered mail and fined an amount equivalent to moorage until the vessel is removed or exemption is granted by the Board. If not resolved within 90 days the vessel will be removed to public dry storage at the member’s risk and expense, and
  2. the moorage will be reassigned.
  3. ii. A Notice of Appeal must be submitted in writing within 30 days of each applicable deadline to determine if special consideration is warranted.
  4. iii. A member losing moorage under this regulation may not re-apply for moorage for two years from Notice to Remove.
7. g) Only one vessel per member may be moored in the basin.
8. h) The Rear Commodore may reassign vessels to different moorings in order to optimize available moorings. During special events the Rear Commodore may raft vessels.
9. i) Any vessel in the basin displaying the Club burgee must clearly display its name or vessel registration number.
10. j) Members shall notify the Club if vacating their mooring for more than seven days up to a maximum of one year. If vacant without notice more than seven days, the member will be fined equivalent moorage for each day beyond seven. Moorage vacant beyond one year will be reassigned.
11. k) A member wishing to permanently relinquish a mooring shall give thirty days written notice to the Rear Commodore.
2. Moorage Assignments
1. a) Permanent moorage allocation is based on seniority.
2. b) Names of applicants shall be posted on a waiting list in order of seniority.
3. c) Seniority of a partnership of members shall be seniority of the least senior member. Every shareholder of a corporation owning a vessel shall be treated as a partner and these regulations applied accordingly.
4. d) Applications for moorage and moorage relocation shall be submitted to the Rear Commodore on the prescribed form showing maximum beam and overall length including pulpits, bowsprits, anchors, swim grids, drives and dinghies.
5. e) A vessel may be assigned to a float more than three feet (one meter) longer than the vessel for expediency, but will be assigned to a more suitable float when available.
6. f) The Membership/Vessel Information Form must be submitted before the vessel is located in the assigned berth. The vessel must meet the minimum required equipment specification as set out in Transport Canada's current Safe Boating Guide.
7. g) Moorage fees will be billed from the date the berth is assigned.
8. h) The vessel described in the application must be located in assigned moorage within 30 days or the space will be reassigned. The Rear Commodore may grant one extension in extraordinary circumstances.
9. i) If the vessel is found to be unsuitable for the assigned berth, it must be removed immediately. Moorage fees billed are non-refundable. The berth will be reassigned to the next most senior member with a suitable vessel.
10. j) If a member refuses a suitable mooring or relocation twice in one calendar year the member’s name will be removed from the waiting list and the member may not reapply for twelve months after.
11. k) It is the sole responsibility of members on the moorage waiting list to provide and maintain current contact information. Inability to contact a member may result in lost opportunity for moorage.
3. Temporary Moorage
1. a) All rights to assign temporary moorage rest with the Club. A member temporarily vacating a berth will continue to pay full moorage fees.
2. b) Members requesting temporary moorage up to three days will be accommodated at the Front Desk, if space is available, with no charges, and no extensions.
3. c) Members may apply for short term temporary moorage at the front desk during office hours beginning May 1 by completing an application form. A waiting list based on the date of application will be maintained and posted on the club website. Available berths will be assigned for a maximum of four weeks to the first applicants. If not confirmed within 24 hours the space will be offered to the next suitable vessel. An application for a second four week maximum may be submitted on a new application during the third week and will be entered at the bottom of the waiting list. A $100.00 penalty will be charged for occupying a slip beyond allocated time.
4. d) From September 16 to May 14 short term and long term temporary moorage (from three months to one year) may be assigned based on member seniority and vessel suitability. A completed Vessel Information Form is required before occupying the berth.
5. e) Temporary moorage is charged based on current Club rates.
6. f) Vessels from other yacht clubs with reciprocal privileges will be provided temporary moorage if space is available. Rates charged for moorage and power are posted in the current yearbook.
4. Changes in Ownership of Vessels Moored at the Club - By Sale
1. a) A mooring member who has sold his vessel must report the sale and plans for disposition in writing within seven days to the Club Manager. Failure to do so will result in the member immediately forfeiting moorage privileges.
2. b) When a vessel is sold, it must be removed from the assigned mooring within thirty days. During this period any use by a non-member must be in the company of a Club member.
3. c) A mooring member who has sold his vessel may make application to and on the authority of the Rear Commodore, retain his assigned mooring for sixty days following the date of sale. During this period he may file a mooring application for another vessel of appropriate dimensions to occupy the berth. If the Rear Commodore approves the vessel for the berth, the member may retain the assigned berth. Otherwise, assignment of a new berth will depend on the dimensions of the new vessel and the member’s seniority position on the waiting list.
4. d) If the vessel is sold to a non-member, all identification pertaining to the West Vancouver Yacht Club must be removed by the member.
5. e) Owners must accompany prospective purchasers who are inspecting boats for sale.
6. f) Notices advertising vessels for sale must not be displayed on boats moored at Club facilities.
5. Change in Ownership of Vessels Moored at the Club - By Transfer
1. a) Report the change in writing within seven days to the Club manager.
2. b) When ownership of a vessel passes to another member or partnership of members, retention of a mooring space shall depend on the new owner’s seniority position on the waiting list.
6. Mooring Rules - Dry Storage
1. a) Moorage assignment is based on seniority, subject to the following:
  1. i. Dry Moorage East is for fixed or retractable keel sailboats (preferably one-design) from 20 to 25 feet, not exceeding 3600 lbs., participating in at least four WVYC racing events, one of which may be the WVYC Sailpast.
  2. ii. Dry Moorage West is for fixed or drop keel sailboats (preferably one-design) from 25 to 35 feet not exceeding 8000 lbs., participating in at least ten WVYC racing events, one of which may be the WVYC Sailpast.
  3. iii. A member not meeting these requirements for the past calendar year may, at the discretion of the Board lose eligibility for dry moorage and must remove the vessel for one year after which the member may reapply for dry moorage.
  4. iv. Vessels on the West Dock are to park gunwale to gunwale with a maximum six inch separation.
  5. v. Members with boats on the West Dock are advised to proceed with caution during low tides as water depth is limited.
  6. vi. Fisheries and Oceans Canada allows ONLY hosing off when a vessel is lifted from the water to dry moorage. Removal of accumulated bottom growth, and painting, must be done on the elevator using the waste collection system.
2. b) Vessel trailers or cradles are to be maintained in a readily movable condition, e.g., tires are to be fully inflated at all times. On the West Dry Wharf trailers must be easily maneuverable and shall not exceed vessel beam.
3. c) Dry moorage owners are to maintain their areas in a clean and orderly manner.
4. d) Dry moorage is not allowed on the mast tower dock.
5. e) Vessels are to be launched and recovered in a timely fashion to maintain dock access.
6. f) Dry storage is not available for visiting vessels unless approval is obtained from the Rear Commodore prior to the arrival of such vessels.
7. g) All vessels and trailers must be identified by name, license number, or current numbered Club decal.
7. Care and Handling of Vessels
1. a) The Club is not responsible for any loss or damage caused or sustained by any vessel using Club facilities.
2. b) Owners shall provide adequate mooring lines and chafing gear. Vessels shall be tied so as to prevent excessive movement. Lines shall not be tied across the floats, shall include two spring lines, and shall be the following minimum sizes:
  1. i. Boats 25 feet and under - 3/8” braided or 3-strand nylon
  2. ii. Boats 25 to 38 feet - 1/2” braided or 3-strand nylon
  3. iii. Boats 38 feet and over - 5/8” braided or 3-strand nylon
3. c) No part of a vessel shall protrude on float walkways.
4. d) Power cords must not cross the floats, other than through conduits provided. Power cords must meet the Canadian Electrical Code. Members are only entitled to use the power outlet assigned to their moorage.
5. e) Club staff are available for emergency assistance only and are authorized to replace worn, undersized or perished mooring lines at the member’s expense
6. f) Construction or major repairs on vessels moored at the Club’s floats must be approved by the Board of Directors.
7. g) All vessels entering or leaving Fisherman’s Cove shall do so in a cautious and seamanlike manner, to avoid damage to other vessels, Club or other property. Speed in Fisherman’s Cove shall not exceed 5 knots. Vessels entering or leaving floats shall give way to vessels in the fairway.
8. Care of Floats and Club Equipment
1. a) No litter, oil or other foreign matter shall be discharged or left on the floats. Used oil, garbage and recyclable material shall be placed in the appropriate containers. Information regarding the appropriate and safe means of disposal of batteries, propane tanks, signal flares and paint, etc. is available at the Club office.
2. b) Inflammable material or liquids must not be stored on Club premises.
3. c) The floats shall not be obstructed in any way. No attachments or alterations of any kind may be made to floats or boat shelters without written approval of the Rear Commodore. Boarding platforms containing paint or general storage are prohibited.
4. d) Club wheelbarrows, hoses, tools, etc., must be returned to proper places immediately after use.
5. e) The elevator, east hoist, west hoist or mast tower may not be used by non-members without the permission of the Club Manager.
6. f) Sewage shall not be discharged into Fisherman’s Cove.
7. g) All hoses used ashore and afloat at the Club mooring facilities must have a spring release nozzle.
8. h) Locked hoses are not permitted on Club docks. Failure to comply, or issues of misuse by neighbouring boats, will be dealt with by the Staff Captain.
9. Dinghies
1. a) All dinghies and other small water craft on Club property, including those on members’ vessels, must display a current numbered Club decal. Decals are available at the Club office at no charge.
2. b) Dinghies may be stored on the Club premises only in assigned spaces. Permission must be obtained from the Rear Commodore to store more than one dinghy per boat.
10. Living Aboard
Vessels moored at the Club shall not be used as a domicile for more than 48 hours in one calendar month.
11. Club Participation
1. a) Members moored at the Club and participating in regattas or races open to the Club shall participate as members of the Club.
2. b) Members moored at the Club shall fly the Club Burgee while underway.
12. Commercial Activities
1. a) Under no circumstances shall the Club docks be used for embarking or disembarking charter parties or for the loading or unloading of gear or provisions in connection therewith.
2. b) Members involved in marine business shall not actively conduct such business from the Club premises.
3. c) No member of the Club shall use or release the Club Yearbook or mailing list for any commercial purposes.

M. CLUB TENDERS AND RACE EQUIPMENT - Fleet Captain Table of Contents

1. The Club tenders and race equipment and maintenance thereof shall be the responsibility of the Fleet Captain.
2. The use of the tenders shall be restricted to Club business such as movement of boats, setting of race marks, race committee work, rescue and patrol work and movement of yachts within the basin.
3. The tenders shall be operated and race equipment handled only by persons authorized by the Fleet Captain, who will provide the Club Manager with a list of authorized operators. Individuals who cause damage to tenders or damage or loss of race equipment may be liable for repair or replacement at the discretion of the Board of Directors.

N. CLUB SAILING DINGHIES - Director of Junior Activities Table of Contents

1. The Club-owned Optimists, Pirates, Lasers and 420s may be used by Junior members who are currently enrolled in a Club program when boats are not reserved for specific use by the Director of Junior Activities and/or Sailing Director. Other members wishing to use the Club dinghies must make prior arrangements with the Director of Junior Activities or the Sailing Director. In all cases the “Dinghy Use Liability Form” must be completed and filed with the Club prior to use.
2. Without specific approval from the Director of Junior Activities or the Sailing Director, Club dinghies are only to be used in the Howe Sound waters between the east shore of Bowen Island and the West Vancouver shore between Point Atkinson and Whytecliff Park.
3. Not more than 3 Juniors shall sail in one boat. Canadian-approved personal flotation devices must be worn by all sailors on board.
4. Juniors using Club sailing dinghies must have an adult observer within watching distance in another boat, except when a Junior member has written parental approval as indicated on the “Dinghy Use Liability Form” lodged with the Club, and has obtained written approval from the Director of Junior Activities or the Sailing Director and there is a minimum of two boats going to sea. The number of people in the boat shall not exceed Class specifications.
5. Each sailing dinghy must be signed out by the Sailing Director utilizing the Dinghy Check-Out List. The list is to be completed and returned to the Club Office prior to use of the dinghy. The signee is financially responsible for the boat and equipment.
6. Dinghies must proceed with caution when leaving and entering the mooring basin and must not obstruct other boats when tacking in narrow channels.
7. Boats and equipment must be returned to their designated storage locations after use. Damage to boats and equipment must be reported at time of return.

O. OUTSTATIONS - Outstation Director Table of Contents

The Outstations are for the enjoyment of all Members. Members should show consideration and respect to each other and for the Outstation facilities. Safety is paramount. Every Member is responsible and is encouraged to see that the regulations are respectfully adhered to and, if necessary, should either tactfully draw them to the attention of offenders or submit a written report to the Outstation Director for follow up.
1. General
1. (a) Outstation facilities are restricted to vessels in control of West Vancouver Yacht Club Members. No West Vancouver Yacht Club vessel may use the outstations while on charter or loan to a non-member.
2. (b) The Club burgee shall be flown at all times (dinghies are excepted).
3. (c) Generators, engines, radios, etc. should be used with consideration at all times and must be shut off from 2200 hours to 0800 hours.
4. (d) All noisy activities at outstations should be concluded by 2200 hours.
5. (e) Amplified music other than on board radios is not permitted at any time.
6. (f) Pets must be kept on a leash at all times on the floats. Owners must remove pet droppings immediately, both ashore and on the floats.
7. (g) Smoking ashore is not allowed.
8. (h) Use of firearms, air pistols, slingshots, etc. is prohibited.
9. (i) Flora is not to be cut or removed.
10. (j) Members are required to remove all their debris and refuse, including pet droppings, from the Outstation.
11. (k) Rafting is required if space is unavailable at the floats. Members whose vessels are berthed at the float shall not refuse another member’s request to raft. The exceptions are where a major mismatch in vessel size would constitute a safety hazard, or cause damage, or where such rafting would impede access for other boats.
12. (l) Permanent or semi-permanent moorage is not permitted.
13. (m) Children who are not competent swimmers must wear correctly fitted, Canadian-approved personal flotation devices while on the floats.
14. (n) Wakeboards, waterskis, helicopters, hovercraft, jet skis, hydrofoils or any other noisy craft shall not be operated from Club property nor from vessels tied thereto. The approach and departure of water taxis and float planes is permitted.
15. (o) Posted Regulations at outstations supersede printed outstation regulations.
16. (p) Refusal to comply with these Regulations should be reported in writing to the Outstation Director.
2. Elliott Bay
1. (a) It is required that Members use onboard holding tanks if available; otherwise, the use of shore-based toilet facilities is mandatory.
2. (b) Fresh water is to be used sparingly to ensure an adequate supply for essential fire suppression. Boat washing is not permitted.
3. (c) The generator is not to be started unless prior authorization and instructions as to its operation have been given by the Outstation Director or Dock Master. The generator shed is to be kept locked.
4. (d) General maintenance and cleanup is encouraged. Construction, painting and repairs to outstation facilities must have prior approval of the Outstation Director.
5. (e) Vessels, except dinghies and tenders, under power in Centre Bay shall not exceed five knots in order to minimize wake. All vessels, including dinghies and tenders should have zero wake when approaching the floats.
6. (f) Members wishing to use the cabin for a special event must request the prior approval of the Club Manager. Activity schedules may be posted for the use of the cabin by the Dock Master, or other Members designated by the Outstation Director or Club Manager from time to time.
7. (g) Tenting is permitted only on the tent platforms, which may be reserved at the Front Desk.
8. (h) Fires may only be lit in the fire pit with the express consent of the Outstation Director or the Dock Master. All fires must be extinguished by 2300 hours.
9. (i) Guest Vessels at Elliott Bay
  1. i. A Club Member sponsoring a prospective Member who has completed and submitted an application for membership may request a guest burgee from the Club Manager which allows the guest to make one visit to Elliott Bay for up to 48 hours. The guest will be given a copy of the outstation regulations and sign a copy for the Club Manager, who has authority to impose restrictions as appropriate.
  2. ii. The sponsoring Member must attend with the guest, either with his or her own vessel or on the guest vessel. If necessary, the guest vessel shall raft with the member vessel.
  3. iii. The Member shall explain the Outstation rules to the guest and be responsible for compliance.
  4. iv. The guest vessel shall display the burgee in a conspicuous place.
3. Kendrick Island
1. (a) Vessels anchoring in Dogfish Bay must keep clear of the log boom moorage alongside Kendrick Island north of our float. Booms moored adjacent to the facilities are hazardous. Swimming from or walking on booms is discouraged.
2. (b) Open fires are not permitted anywhere on the island or floats as there is no fire fighting equipment on the Island.
3. (c) Camping or tenting is not permitted.
4. Pender Harbour – Pender Harbour Resort
1. (a) Club Members are entitled to moor at the Marina year round without moorage charge, subject to item (c) below.
2. (b) From May 30 to September 30, Club Members using the Club moorage must register with the Marina Manager prior to1900h by V.H.F. (66A) or phone 604 883-2424 or 1 877 883-2424. After 1900h the Marina Manager may let space to transient vessels as required.
3. (c) Club space at Pender Harbour is limited and rafting is not permitted. Members must limit their stay to five days. If Club moorage is full Members may moor at available Marina space at the transient rate. A discount may be available.
4. (d) Club Members moored at the Marina requiring shore-side room accommodation may be entitled to a discount, subject to availability.
5. (e) Please refer to Marina regulations and other information at www.penderharbourresort.com

P. MEMBER CONDUCT AND COMPLIANCE Table of Contents

1. Conduct and Dispute Resolution Process
2. In accordance with Bylaw 6, the Board of Directors shall be responsible for matters of member conduct and compliance with the Regulations. In matters of conduct and compliance the following process shall apply.
3. 1. Reporting Members are encouraged to deal with misconduct and/or disputes informally between themselves. However a Report may be submitted to the Club Secretary in writing, on the specified form and signed by the Member setting out the factual basis of the conduct or dispute.
4. 2. Initial Review On receipt of a Report, the Board of Directors will make a determination as to whether the alleged conduct and/or dispute is a matter within the Board’s jurisdiction. If the matter is not within the jurisdiction of the Board, the reporting Member shall be advised and no further action will be taken.
5. 3. Investigation On determining that the conduct and or dispute is within the jurisdiction of the Board, the Board may take one or more of the following steps:
  1. a) Nominate a person, generally the past Commodore, to approach the Members in question and attempt to find a satisfactory resolution. All discussions between the affected Members shall be kept confidential and not disclosed to any other Member;
  2. b) Nominate such person or persons as are appropriate to investigate the alleged conduct and/or dispute and report to the Board with their findings;
  3. c) Write to the Member whose conduct has been called into question in order to allow that Member to make such written representations as they deem appropriate;
  4. d) In cases of serious infractions, conduct a hearing where all persons affected may make such representations as they deem appropriate.
6. 4. Disposition - Following such investigation as the Board deems appropriate, a decision shall be made by the Board and the affected Members shall be notified of that decision.
7. Should the Board determine that the conduct of a Member does not meet the standard expected of Club Members, the Board may:
  1. a) Correspond with the offending Member identifying the offending conduct and setting such sanction as the Board may deem to be appropriate. The Secretary shall sign the letter and the Commodore shall receive a copy of that letter. As appropriate, an acknowledgement of receipt of the letter may be required by the Board and the Member receiving the letter shall acknowledge such receipt in writing by letter to the Secretary;
  2. b) Suspend or put such reasonable conditions on the Member’s rights and privileges as are deemed to be appropriate;
  3. c) Direct that the Member take such action as the Board deems appropriate to correct the consequences of the offensive conduct.
  4. d) Expel the Member.
5. Appeal - The Member who is suspended or expelled may appeal a decision of the Board to the Membership at an Annual General Meeting or General Meeting of the Club. Such appeal must be commenced by notice to the Secretary in writing within fifteen (15) days of notice to the Member of the decision of the Board. The right to appeal shall be lost unless such written notice is provided to the Secretary within the fifteen (15) day period. In the notice to the Secretary, the Member shall state whether the appeal is in respect of the decision of the Board, the sanction imposed, or both.
The appeal to the Membership shall be on the basis of the information previously provided to the Board. At the Appeal, a designate of the Board of Directors shall present the facts as determined by the Board and advise the Membership of their decision. The Member shall have an equivalent period of time in which to make their appeal. A vote by secret ballot to uphold or overturn the decision of the Board on the matter shall be held and the Membership advised of the results.

Table of Contents

TABLE OF CONTENTS